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Aircraft Rates

To add Aircraft Rates go to Manage > Aircraft > Select the desired aircraft > Rates Setup tab > +New Rate.

You have the option for Allowed and Default. You will need to select which Groups apply here, if not set to All. To add a new group go to Manage > Groups > +New Group. Click here for more information on Groups.

Make sure to apply the Instructors Group to Allowed if your instructors are checking-in users, that way they will be able to select the appropriate rates per user.

  • Administrators will see all the rates available for that aircraft while checking in a flight.

By default, you will see Non Revenue as a rate. You will not be able to delete this rate, just edit who is allowed to use it.  All administrators have access to Non Revenue.

TIP: Instructor ledger charge line shows “Flight:” or “Ground:”.  This allows flexibility to use the instructor rate labels to display any text you want to show here (eg. completely different services like “Pilot Services”, etc).

Fuel Surcharge 

When editing an existing rate you have the option to add a Fuel Surcharge Item. Once added,  the Fuel Surcharge Item will automatically be applied for the fuel at  $BurnRate * $BillableHours * $ItemPrice.

To setup:

  1. Create an Item like “Fuel Surcharge” at Manage > Items and set it to the rate you’d like to use. (per billable hour)
  2. Manage > Aircraft > (edit anyone):  See “Fuel burn rate per billable hour”.  Set this to the avg gallons per hour for that aircraft.  Save.
  3. Switch to the Rate Setup tab and edit any rate
  4. Choose the Fuel Surcharge Item that should apply for this aircraft.
  5. Also, you likely want to reduce the hourly rate, since we’ll be adding more per hour for it.

During checkin, we’ll use the Item selected for that rate+aircraft and add the surcharge Item.  For example.  That math is:
Burn rate * Item * Hours
Example:
8.5 gph * 5 * 1hr = $42.50

I’d suggest you just do 1 plane for a while, to be sure the numbers are working as you expect.